FAQs

For any questions regarding the tour, please directly contact the Secretariat of ICEL 2018 at icel@gaics.org

Some scholars prefer to presenting their research results using PowerPoint (PPT) slides in person, while certain scholars like illustrating their research results by Posters. Therefore, choosing Oral presentation or Poster presentation fully depends on your choice. However, if you cannot attend the conference in person for some reasons, you are encouraged to choose Poster presentation.

Certain authors do not want their full paper to be printed in the proceedings because they plan to submit their full papers to journals after the conference. In contrast, some authors want their full papers to be printed in the proceedings because the following reasons:
(1) They get financial supports from their institutions or governments that ask them to publish the full papers;
(2) They plan to get feed backs from the conference audiences and then revise the paper;
(3) They used to publish the full papers in the proceedings of the conference and cite them later on.
On the basis of the above, submitting an abstract or a full-length paper fully depends on each author's preference.

Registration fee is used to cover all conference operation costs. As you know, it is very expensive to hold an international conference while maintaining quality service to all participants.Therefore, all conference participants including conference chairs, advisory committee members, international committee members, session chairs, and workshop chairs have to pay the registration fee.

No matter the paper is single authored or multiple authored, each paper must be paid by at least one author as long as you like to have the paper to be published in the proceedings.

Please go to the website http://www.mofa.go.jp/. The information on the website indicates that you need to apply for a visa if your nationality is not listed in the exempt entry and landing visa countries. Otherwise, you do not need to apply for a visa. For any further questions, please contact your local travel agent for more details about Visa application.

Each attendee will receive a package (including conference program, proceedings, payment receipt, presentation certificate, and so one) in front of the check-in counter at the conference site. That is, as other conferences do, every participants will receive the payment receipt when attending the conference. That is why your institution usually reimburse your registration fee, airline tickets and accommodation after you attended the conference and came back to your country. As you know, the consumers will receive the accommodation invoice after paying the hotel fees, the customers will receive the purchasing certificate from the airline company after purchasing the airline ticket, and the authors will receive the acceptance letter after submitting their papers and passing the review process. Your understanding is appreciated.

Yes, as other conferences do, the conference staff must use the system to manage hundreds of submissions and subsequent processes (i.e., review, registration, payment) as well as arrange session program and produce proceedings through the website system. Therefore, please always submit your abstracts or papers as well as edit your profile via the website system. Besides, please always use the paper number for any further communication.

If the conference receives your written cancellation email before 1 May 2018, the US$ 50 cancellation charge will be imposed and the balance registration fee will be returned to you.
If the conference receive your written cancellation email after 1 May and before 1 June 2018, the US$ 150 cancellation charge will be imposed and the balance registration fee will be returned to you.
If the conference receive your written cancellation email after 1 June and before 15 June 2018, the US$ 250 cancellation charge will be imposed and the balance registration fee will be returned to you.
If the conference receive your written cancellation email after 15 June 2018, the paid registration fee will not be refunded.

According to Japanese Regulation, the only document we can provide is the “Letter of Reason for Invitation”. Please note that we can’t provide “Letter of Guarantee” for any participants. For those who completed the registration and payment process, if you need the invitation letter (“Letter of Reason for Invitation”), please send email to us.

As all academic conferences do, the conference will not publish paper proceedings without having the participants to pay their registration fees before the registration deadline. Organizing such a scale of international conference requires many laborious works. Therefore, if many authors ask paying the registration fee upon arriving at the conference site, the conference cannot be held successfully and take a great risk. Hence, the staff cannot make a decision or authorize for your request. The staff must follow the academic rules. On site registration is definitely welcome, but paper will not be published in the conference proceedings. Your understanding and kind cooperation greatly help the conference offer quality services and rich events to all participants.

As you know, as other conference do, the staff must use paper number to manage hundreds of submissions and requests, trace and manage subsequent a series of processes such as review, registration, payment, session arrangement, and proceedings production. The paper number is unique while the name may not be unique and appear in several papers. Furthermore, some participants may be pure attendees without submitting any papers. Therefore, please help the staff to manage dozens of requests and matters by using paper number per day. Thanks.